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Operations Analyst


Position Summary:

Nonprofit Finance Fund's (NFF) Finance & Administration team is seeking an Operations Analyst. This position is based in New York and reports to the Senior Associate of Operations.

The Analyst supports financial compliance and reporting, as well as operations support for a federal grant and the related portfolio of federal sub-grants. The Analyst is part of NFF’s Operations team responsible for ensuring that these grants are administered properly, and in this capacity, supports financial compliance, grant and sub-grant oversight, time-keeping, financial analysis and reporting. The Analyst monitors both NFF grant spending activity, as well as that of our sub-grantees to ensure compliance with approved grant budgets, Office of Management and Budget (OMB) Circulars and Cost Principles.

The Analyst works closely with the Grants and Operations Senior Associate who oversees compliance, performance management and reporting on the grant as well as the grant program and Vice President of Operations, who is responsible for the overall execution of compliance at NFF together with the CFO and Senior Grants Manager.

NFF was awarded a federal grant from the Corporation for National Community Service (CNCS) to administer $5.4 million from the Social Innovation Fund (SIF) Pay for Success program. NFF has used SIF funding to sub-grant funds to state and local governments and nonprofit organizations that are structuring Pay for Success agreements and to support NFF’s knowledge sharing efforts in the Pay for Success field. The Analyst is a grant-funded position that is anticipated to last through 12/31/2018.

The Analyst deals with confidential information and/or issues where using discretion and judgment is crucial.


Primary Duties and Responsibilities:

  • Monitor NFF and sub-grantee spending, ensure compliance with the approved budget and federal regulations, suggest and prepare requests for budget modifications (as needed).
  • Review and approve sub-grants disbursement requests and track spend-down of grant funds and match by sub-grantees.
  • Conduct financial analyses and prepare detailed reports for senior management.
  • Collect and track information on matches provided by sub-grantee partners.
  • Provide technical assistance to nine to twelve sub-grantees on financial compliance and match-fund reporting.
  • Ensure all sub-grants are properly closed out.
  • Ensure SIF funded employees approve time & attendance on a timely basis, assist to review and resolve time-keeping technology related issues, and identify and address continuing problems with accuracy and timely submissions.
  • Participate in compliance site visits to sub-grantees.
  • Prepare financial reports to funding agencies and reconcile reports with the accounts payable department.
  • Provide specialized financial and compliance technical assistance to NFF relationship managers and sub-grantees to ensure that all sub-grants are spent in compliance with the federal regulations and grant.
  • Perform other duties as needed.


Essential Requirements for Education and/or Experience:

  • Bachelor’s degree or equivalent experience preferred with an interest in nonprofit administration and programs preferred.
  • 1-3 years of experience in the nonprofit sector, including basic understanding of nonprofit operation, finance and/or grant making.
  • Independent, with a professional demeanor and ability to interact with a wide range of individuals, particularly as part of a larger team.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Good trouble-shooting skills.
  • Flexibility and openness to learn new skills and systems and an entrepreneurial work ethic.
  • Detail oriented with strong time-management, project management and multitasking abilities.
  • Self-starter, able to initiate projects as well as successful follow through on projects.
  • Ability to collaborate with a wide range of government and nonprofit partners.
  • Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, One-drive).
  • Ability to work in a self-directed manner and effectively with a team.
  • Familiarity with or interest in impact investing and community development.
  • Ability to travel for approximately 10-15% for compliance site visits to sub-grantees across the country.


Specialized Knowledge/Beneficial Skills and Experience:

  • Knowledge of federal government grant regulations, including federal uniform guidance.
  • Basic knowledge on broad range of social issues on which NFF works, including Pay for Success programs.
  • Coursework or experience with an emphasis in business, financial management, finance or accounting a plus.
  • Experience with ADP Workforce Now and Salesforce preferred.


Please Note:

All salaries are commensurate with experience and include an attractive benefits package.

NFF is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, NFF complies with applicable state and local laws governing non-discrimination in employment in every jurisdiction in which it maintains facilities. NFF also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

This job posting provides a general list of the essential responsibilities and qualifications required for this position.  It does not represent a contract for employment and NFF reserves the right to change the description and/or posting at any time without advance notice.

When submitting an application, please DO NOT include any of the following information with your job application: Social Security number; driver's license number or state-issued identification card number; financial account number, or credit or debit card number.  

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